• Export view used incorrect method for fetching sites to display in the sites-filter, which caused users to be rejected based on permission check



  • Issue with form numbering of forms in export data and code files in some studies.



  • Issue with missing data being allowed in certain cases for slow-loading subject fill outs
  • Product version 2019.4 in the footer would in some caches show up as 2019.3

SMART-TRIAL 2019.4 (2.13)

2019.4 will be noticeably 'thin' compared to previous releases, as we had a feature-freeze. The goal was to improve our tools and scalability of the system. However you will see some changes:


  • Export

    • Studies can now be exported regardless of size
    • Exports are now requested and will run in the background, so the user can go elsewhere while the export is created.
    • Most studies will not notice the difference, as the exports are handled within seconds
    • The requester will receive a notification when the export is ready.
    • Exports are now stored for one hour, before they are deleted.
    • Export has its own left side menu point. The old export will redirect here.
    • Study level export items (AE, Medication, and study overview) will be downloaded immediately via a dialogue box. For more information and images please see our help site: click
  • Added support for Cantonese in public sign up and subject events

  • The "Create Sites" button in the Study Info view now takes you to Site Overview where sites can be created

  • Processes can now be duplicated during amendment mode

  • Verification status of questions and forms have been added to the API

  • The total score of a score-form is now included in the API


  • Query comment length has been increased to 1000 character


  • Change log would show Information Text as having been changed when that was not the case
  • Query button was shown despite not having the query permission, it is now hidden if the user does not have query permission
  • Notes made on table questions were not visible
  • The delete button was visible for validation rules during data collection, it has now been hidden
  • Information text could be marked as "Include in score" in Score Forms, the button has been removed
  • Image charts could not be printed to PDF, has been corrected
  • The default message on validation rules e.g.: "Answer must be greater than 10" counted as a missing translation in the translation view.
  • Form name had gone missing in the breadcrumb during form preview, has now been found and put in its place
  • Added loader to the query overview when first loading the page



  • Subject and Information events were in some situations sent out even though they had been locked.



  • Translations for gender selector - male, female, and unknown


  • Language selector for public enrollment now show the languages in their own language


  • Randomization event status was missing in export csv-file
  • Consent requirement was enforced for every single subject event, even if it was given during a previous fill out session
  • Error in admin tool for correcting data event status and activation time. Two affected studies, which have been contacted.



  • Export of score-form with information text caused the resulting csv-file to have misalignment between headers and the values
  • Export of score-form with missing values in the first entry caused the data-type header to be misaligned with the other headers and values



  • Admin tool to correction of certain data event activation times.
  • Country code for Vietnam (+84) is now available


  • Question and help-text was not rendered as HTML during fill out and review, resulting in HTML being displayed as e.g.: < b>.
  • Discrepancy between how the translation module and public fill out pages displayed Hebrew translation, causing the question mark to appear on the wrong side of the question text.
  • Issue with query response triggering override of "Last Verified By" such that the responder would appear as the last person to have verified data within a data event activation.
  • Issue that the user un-verifying an answer would be marked as the last verifier on the related data event activation.
  • Saving answers on a new form would not trigger a recalculation of the verification percentage.

SMART-TRIAL 2019.3 (2.12)

New Features

  • Answer Not Available now has its own export code: .n
  • A second type of verification is now available.
    • Functions exactly as the first type.
    • Uses a different colour so they are easy to differentiate.
    • Each verification type have their own permission.
  • Process export: The export will now give you a process level export, such that all sites following the same process can be exported in one file.
  • Study-level date and time format: It is now possible to specify the date format on a study level, which will determine how dates are displayed in the study. There is a list to choose from: EU, ISO and US formats with different lengths, and different delimiters.
  • 'File as answer' question type has been added. It supports upload of any file type up to 10 mb, and can be downloaded by users with the export permission. The upload name can be seen by anyone with 'View Data'. This question type will not attempt to render the file in the browser e.g. images will not be displayed.


  • The query list has received an overhaul, adding several new columns such as: Data event, Site, Subject ID, Form name, and last update time.

  • More extensive filtering has been added to the query list.

  • Clicking a query in the query list now takes you straight to the answer with a query instead of the top of the form.

  • Subject ID can be clicked in the query list, to take you directly to the subjects profile.

  • Close queries is a new feature that allows open queries to be closed without a response. It does still require a comment when closing the query.

  • Query icon now shown on data events in the site overview, if the data events contain an open or responded query.

  • Subject ID is now shown when viewing a subjects profile.

  • View button has been added to incomplete unscheduled events, allowing users with the "View Data" permission to view them.

  • The score value of answers in a score form, are now included in the export with their own "SCORE" field, right next to the question answer.

  • Date format can be specified on export level, will default to the study date format if nothing is chosen.

  • Date validations were added to our AE module such that:

    • Date of awareness in AE can no longer be before start date.
    • Start date of AE can no longer be after 'today'.
    • End date of AE can no longer be before start date.
  • Public sign up processes now have language specific links, such that each language the study supports has its own link. It is still possible to change the language when on the public sign up page.

  • Image charts now supports validation rules.

  • A secondary language no longer has to be 100% translated to be available in the public fill out part of SMART-TRIAL. Instead the default public sign up and fill out pages will show the primary language if translations for the selected language are not available.
    • Any potential primary language MUST have 100% translation: This means if your study was created in English, but you wish to swap primary to German, the German must have 100% translation before this is allowed.
  • Added a download button to "Image as answer" question types during form review, requires the 'export' permission to download, as data is exported from the system.


  • Display filter - can select which status icons to have displayed on the data events in the site overview. The icons are:

    • Answer not available.
    • Lock.
    • Open/Responded query.
    • Verification I.
    • Verification II.
    • A maximum of four (4) icons can be selected at a time.
  • When building a form, new questions will be added where you are, instead of at the very end. Should result in less dragging of questions.

  • Test mode no longer requires you to enter the study name in all caps, instead it is a simple dialogue box with "Yes"/"No"(Starting, stopping, etc. of the study still requires this type of confirmation).

  • Any collaborator with the "Setup Study" permission can now delete forms, as long as they are not used in a process - previously it was only the form creator, which caused trouble when moving forms from study to study.


  • Breadcrumbs and menu items will be shown correctly on refresh, previously they would be presented such as: "BREADCRUMB.HOME" instead of the actual study name.
  • Printing of forms containing tables would have the table expand out of the page, this has been fixed
  • Validation rules would not recognize comma (,) as a decimal delimiter and therefore not trigger properly.
  • Subject identifier would be missing from medication exports, if "Subject" permission was not present.
  • Previously changing from multiple response to multiple choice or vice versa would delete answer possibilities.
  • In the Data menu under the monitor tab, it was not possible to select data event + form + question in the filter if the user did not have the 'Setup study' permission.
  • System would not allow same max and min length in free text and free text (single sentence) questions.
  • Attempting to enroll a subject with an existing identifier (subject ID or e-mail) would give a wrong error message of "You have reached the maximum number of subjects allowed in a test study", now there will be an error message displaying "subject ID must be unique".
  • It was not possible to respond to a query with change, if the question was a multiple response/choice and answered with Answer Not Available.
  • Validation rules were not triggered correctly on duplicated forms.
  • Added a loading indicator when saving a reference rule.
  • Public registration link would show the default SMART-TRIAL logo despite being setup to use a custom logo.
  • Action button in form review was not visible unless the user had "Verify" making it impossible to create a query.



  • Support for new country code for phone numbers
    • Canary Islands (+3491)
    • Gibraltar (+350)
    • Kosovo (+383)
    • Macedonia (+389)
    • Malta (+356)
    • Moldova (+373)
    • Montenegro (+382)
    • Georgia (+995)


  • Switch for enforcing Decimal Number missing on columns of type Number in table based questions
  • Unable to change the permission for a very limited user-study combination
    • Two users affected with one study each